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The safety and security of Madison Metropolitan School District students and staff is of utmost importance. The District has a comprehensive crisis plan and district administrators coordinate closely with city emergency management officials and law enforcement representatives to monitor and update plans on a regular basis.

In addition, schools have well-established security measures to ensure the wellbeing of students and staff. These include: visitor check-in procedures, locked doors after the start of the school day, surveillance cameras, and many sites have school resource officer support.

How can I as a parent or guardian be assured that I receive the most up-to-date information from my child’s school?
To ensure that every parent has the most accurate account of the emergency situation, parents must keep their contact information up to date in Infinite Campus – the student data system. We urge parents and guardians to take advantage of the District’s text messaging service to allow us to notify you of emergency situations. You can participate in the Madison Schools' SchoolMessenger service by texting YES or OPTIN to short code 68453 now.

How and when will I be notified if there is an emergency at my child’s school?
The means and immediacy of communication will depend on the scope of the event and on the potential or actual impact to the safety of the students. While it’s difficult to describe all possible scenarios, the following can be used a guide to gauge the District’s level of notification and systems used to communicate with families:

Impact Level Notification Response
A Low Impact Incident: Poses no or minimal risk to the safety of the school. There are no disruptions to regular school activities, and the incident is an isolated one that does not impact more than one student.

Example: A small disturbance or fight. NOTE: Not every misbehavior incident will warrant a notification response.
  • Posted message on school website
  • Letter sent home and/or email message
A Moderate Impact Incident: Poses a moderate risk to the school. Results in some disruption to school activities such as a change of schedule or cancellation of some activities.

Example: A gas leak or a threat to the school
  • Email
  • Text message
  • Posted message on school website
A High Impact Incident: The incident poses a significant risk to the safety of the students, which results in a significant disruption to school activities, change of schedule, evacuation, cancellation of activities and impacts many students.

Example: An intruder in school or the use of a weapon in school resulting in injuries to students or staff
  • Phone message
  • Text message
  • Email
  • Posted message on school & district website
  • Press release

Should I report to the scene of the incident/emergency?
In the case of a high-impact emergency situation in a school or at a school-sponsored activity, access to the scene will be limited and controlled by fire or police officials.

Parents are encouraged to remain close to their sources of communication, whether phone or email, to ensure they are receiving accurate and timely updates on the emergency from school division staff.

Once the emergency is declared "over," will parents be able to report to their child’s school?

When MMSD communicates to parents that the school emergency has ended, direction will be provided on how parents will reunite with their child. Parents will be directed to a specific location that could be located off campus. It is important that parents follow these directions for the safety of all students, staff and parents.

Remember, a student can only be released to an adult that is documented as an emergency contact.  If you are a non-custodial parent, you must be listed in the student information system with a relationship to the student that has mailing rights and show proper identification.

If the school building is evacuated, how will I be able to locate my child?
If an evacuation occurs during the school day, there is a possibility that the students will return to school and normal bus service will resume.  Your child may text or email you about the evacuation before the District is able to notify you.  Please rely on the District’s information and monitor your phone or email closely to ensure you are receiving accurate and timely updates on the emergency from District staff.  Student texts and social media can cause confusion and further disrupt safety protocols.

Remember, a student can only be released to an adult who is documented as an emergency contact. If you are a non-custodial parent, you must be listed with your child's emergency contact information as a guardian and show proper identification.